Import a payment file for payroll payments

The "Import a file" function in ANZ Internet Banking allows you to import an aba file, which consists of multiple payment details created using your accounting software.

• Once the aba file is imported the payments will be populated so that you can easily process them as part of a payroll payment transfer with one debit from your chosen business account.
• This is used to make payments to employees and suppliers.

How do I import a payment file for payroll payments?

ANZ Internet Banking for Business customers can import a payment file to make payroll payments. To import a payment file for payroll payments:

• Go to the "Payments" menu
• Select "Pay employees"
• Select "Import a payroll file"
• Select "Continue" and follow the steps below.

Step 1 - Create your .aba file

ABA stands for Australian Banking Association.

• Most accounting and payroll software packages enable you to create .aba files, which consist of payment details
• Ask your accountant for more information about how to create .aba files.

Step 2 - Locate and upload your .aba file

• Select "Browse..." and locate your .aba file on your computer
• When the file is uploaded correctly it will appear in the "File location" field
• Select "Continue".

Please note that it is your responsibility to ensure you have uploaded the correct file.

Step 3 - Continue with your payroll payments

• Your file name will display at the top of the page to show you that it has been uploaded correctly.

Step 4 - Select the account to transfer from

• From: choose the ANZ account you wish to transfer funds from, using the drop down list, which displays all of your ANZ accounts that you have linked to ANZ Internet Banking for Business.

Please note the payroll payments will all be processed as a single debit to the business account you have selected. You cannot select multiple accounts to be debited.

Step 5 - Enter the transfer date

• Transfer date: choose the date on which you want the payments to be debited from your chosen account. To enter the date you can either:
  • select the calendar icon and click on the date required, or
  • enter the date in the format DD/MM/YYYY (e.g. 22/02/2010).
• Remember all the payments will be processed as one debit from your chosen account on this specified date so you only need to enter the date once.

Step 6 - Fill in your business name

• Your/Business name: enter either your own name or the name of your business if appropriate. The name you enter:
  • will appear on the employee's statement so ensure it makes your identity clear to the employee.
  • must only contain letters (no special characters eg. _/@#%^*).

Step 7 - Add more payments (if applicable)

The payment details from your .aba file will populate the payments list.

• If you want to add more payments, you can follow steps 4-6 from the Pay employees function
• If you need to remove a payment click the "Remove" button
• You can also change the payment amount if necessary by clicking in the amount box and editing it as needed.

Step 8 - Click "continue"

When you are happy with the list of payments, the "From" account selected and the transfer date, select "Continue".

Step 9 - Review your information

Review all your information to ensure it is correct. If information is incorrect it may result in an unsuccessful payment or the wrong employee receiving funds.

• If you notice mistakes select "Back" and re-enter the correct details following steps 1-9.

Step 10 - Confirm your transfer

• When you are happy with the information entered click "Confirm". This will complete the transfer and a confirmation message will display.

ANZ Internet Banking for Business Operators can click "Request authorisation" to submit the transfer to the relevant Authoriser or Administrator for approval.

Find out more about authorising payments and transfers

Step 11 - View your lodgement receipt

• Your lodgement receipt is displayed to confirm that your payment has been submitted successfully
• This does not mean the payment will be processed successfully as that is dependent on the details you have entered being accurate and sufficient available funds being in the account from which the payment is to be made.
• Please make a note of the receipt number and lodgement number for your own records.

Important notes

When you are making payroll payments it is your responsibility to ensure the details you provide are correct.

• We do not check payment details
• If payment details are incorrect it may result in an unsuccessful payment or the wrong employee receiving the funds
• If you have a query about a payment, you can send us a SecureMail or call ANZ Internet Banking Helpdesk on 13 22 73 (International callers: +61 3 9683 8833) 24 hours a day, seven days a week.

How long do payroll payments take?

• Payments are processed overnight on bank business days
• The time that it takes for the employee's account to be credited will vary depending on the policy and systems of the bank the account is held with
• Payments submitted before 6.00pm Melbourne time on a bank business day are processed on that day
• Payments submitted after 6.00pm Melbourne time or on weekends or public holidays are processed on the next bank business day.

How to stop payroll payments

You can stop recurring or future payments by deleting the series from your future payments and transfers list. If you wish to delete a recurring or future dated payment, the request must be lodged with ANZ Internet Banking for Business prior to 11.59pm Melbourne time on the day prior to the payment date.

Find out more about deleting a future payments

Please note that you cannot edit a recurring or future dated transfer. You must delete and then re-submit a new payment.

Need more help?

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Send us a SecureMail

For further assistance please call the ANZ Internet Banking team on 13 33 50 (International callers: +61 3 9683 8833) 24 hours a day, seven days a week.

Frequently asked questions

Use our frequently asked questions to find out more about uploading a payroll payment file.