Templates are a convenient way to create direct debits. Once you save a template you can elect it to populate your direct debit payments without the need to add the details for each payment individually.
Creating direct debits using a template is easy.
How to use a template to create direct debits
ANZ Internet Banking for Business customers can easily add a new direct debits template.
- Go to the "Payments" menu.
- Select "Set up business Direct debit".
- Select the "Create direct debit batch using a template" link or the "Manage templates" link and follow the steps below.
Step 1 - Choose your template and click "Set up a direct debit"
You are presented with the list of your saved templates.
- Ensure the correct direct debits template is selected using the radio buttons under the "Select" column.
- Select the "Set up a direct debit" link.
Step 2 - View the user ID list
The "Direct debit" page will display each user ID along with the following details:
- Account number: displays the account number linked to the user ID. This account will be credited when you process a direct debit transaction.
- Limit: displays the maximum amount of funds that can be debited per cycle, as specified at registration.
- Cycle: the cycle is the length of time during which you can debit no more than the specified limit, i.e. daily, weekly, and monthly, etc.
- Remaining: displays the remaining direct debit limit for the current cycle.
- Current cycle end date: displays the end date for the current cycle.
Step 3 - Select the relevant user ID
Ensure the correct user ID is selected, using the radio buttons under the "Select" column.
This will again display a summary of the direct debit user ID information.
- Select "Continue" if you wish to use this ID to create the direct debit batch.
- Otherwise select the "Cancel" button.
Please note that the multiple direct debit payments will all be processed as one credit to your selected account. You cannot select multiple accounts.
Step 4 - Check the direct debit details
The direct debit details will be populated from the template and will include the user ID, credit account and direct debit client details from the imported file.
You can remove the clients from the list and/or edit the amount if necessary.
Step 5 - Enter the transfer date
Step 6 - Fill in your business name
Your/Business name: enter either your own name or the name of your business if appropriate. The name you enter:
- will appear on the client/debtor's statement so ensure it makes your identity clear to the client/debtor.
- must only contain letters (no special characters eg. _/@#%^*).
Step 7 - Add more payments (if applicable)
The payment details from your template will populate the payments list.
- If you want to add more payments please follow steps 5-7 from the Create direct debits manually page.
- If you need to remove a payment select the "Remove" button on the right of the list.
- You can also change the payment amount if necessary by selecting the amount box and editing it as needed.
Step 8 - Click "Continue"
- When you are happy with the list of payments, the "From" account selected and the transfer date select "Continue".
Step 9 - Save as a template (if applicable)
You can save this list of payments as a new template, if necessary.
To save the list as a template check the box and enter a template name that you will easily identify for future use.
Step 10 - Review your information
Review all your information to ensure it is correct. If information is incorrect it may result in an unsuccessful transfer or the wrong payee receiving funds.
If you notice mistakes select "Back" and re-enter the correct details following steps 1-10.
Step 11 - Confirm your transfer
- When you are happy with the information entered select "Confirm". This will complete the transfer and a confirmation message will display.
ANZ Internet Banking for Business Operators can select "Request authorisation" to submit the transfer to the relevant Authoriser or Administrator for approval.
Find out more about authorising transactions
Step 12 - View your lodgement receipt
- Your lodgement receipt is displayed to confirm that your transaction has been submitted successfully.
- This does not mean the transaction will be processed successfully as that is dependent on the details you have entered being accurate and sufficient available funds being in the account from which the payment is to be made.
- Please make a note of the receipt number and lodgement number for your own records.
When you are making direct debits it is your responsibility to ensure the details you provide are correct.
- We do not check that the details provided by you are correct.
- Pending transfers will expire if not approved by the appropriate number of Authorisers within the selected payment authorisation period.
- You must ensure that the details in the payment instructions provided by you are correct or all or part of the debit may be unsuccessful or made to an unintended account.
- Direct debits requested before 6.00pm Melbourne time on a bank business day will be processed to the account on the same day.
- Direct debits requested after this time may be processed on the following bank business day.
- An immediate direct debit or a direct debit to be processed today cannot be deleted or cancelled after it is fully authorised.
- You can stop future direct debit payments if necessary.
- If you wish to delete a future dated payment, the request must be lodged with ANZ Internet Banking prior to 11.59pm Melbourne time on the day prior to the payment date.
- Please note that you cannot edit a future payment.
- You must delete and then re-submit a new payment.